Please feel free to use this letter template for your own justification purposes:
RE: Attending the North American Commercial Vehicle (NACV) Show 2019
Dear [Supervisor’s name],
I am writing to request approval to attend North American Commercial Vehicle (NACV) Show 2019, October 28-31, 2019 in Atlanta, Georgia. I have taken the time to review the exhibiting companies, product categories and learning opportunities and feel that my attendance would have a major benefit to our organization. As the Fleet Technology Showcase, NACV Show is a cutting-edge, interactive platform that exhibits the latest industry products, trends and technologies. NACV Show provides me with the opportunity to attend technical and educational sessions that would directly impact my work, as well as network with other fleet professionals.
As the [insert your job title], my specific goals in attending are to [insert goals as related to your job responsibilities]. As an attendee at NACV Show, I will learn about leading-edge technologies, methods and products, and be able to network with top fleet professionals, industry leaders and more.
Below is an approximate breakdown of expenses:
- Conference registration: [$xxx]
- Networking events: [$xxx]
- Roundtrip airfare: [$xxx]
- Transportation: [$xxx]
- Hotel: [$xxx]
- Meals: [$xxx]
Total cost: [$xxxx]
This year, our organization set out to [insert company’s goals] and attending NACV Show will work towards these goals by [insert what you will gain from attending and how these efforts connect to the organization’s goals].
Upon returning from the conference, I look forward to compiling a brief presentation on new contacts made, details on the latest trucking news and technology, vendor product and service information, and speakers’ presentation notes to share with the rest of the team, as well as make any conference materials available to my co-workers.
Thank you for considering support of my attendance at NACV Show.